RFI tracking and reporting on top of Aconex
Aconex records every mail. InterfacePass turns its mail register export into a register of RFIs that shows what is really open, and who must act.
What goes wrong when RFIs are tracked as mail
The mail system is the right place for the official record. It is a poor place to see status.
One RFI, many mail numbers
A request, its forwarding to a designer and each response all carry different transmittal numbers. The RFI itself is only in the subject line.
Responded is not resolved
A reply that asks for more information, or a holding reply, takes the RFI off the outstanding list.
Every party keeps a spreadsheet
Because the reports cannot show true status, each team tracks it by hand, and the versions disagree.
What InterfacePass does with the export
Groups mails into RFIs
By the project reference in the subject, including references with typing mistakes. Each RFI shows its full chain of requests and responses.
Keeps five honest states
Open, overdue, clarification requested, answered but not closed, and closed. A change of state can be undone.
Shows who holds each RFI
The party who must act next, and for how many days, across every contract on the project.
Builds the meeting agenda
Pick the parties attending. Record decisions and actions, and download the minutes in Word.
Reports progress
Slides on RFI status by design stage and by party, as PowerPoint or PDF, plus a full export to Excel.
Lists what it could not match
Mails with no recognisable reference are shown for you to settle, so nothing is silently dropped.
How it works
Export the mail register
From Aconex, export the register of RFI and response mails to Excel, as you already can.
Upload it
InterfacePass recognises the file on its own. There are no columns to map.
Repeat each week
Upload a fresh export. Closures, notes and meeting actions you recorded are kept.
What it does not do
- It does not replace Aconex, and it sends nothing back to it.
- It needs no connection to your Aconex instance during the pilot. You upload the export yourself.
- It does not read the body of each mail or its attachments from the export, only what the register contains. You can paste the text of an RFI to have it summarised.
- A direct connection through the Aconex programming interface is planned for the hosted release, subject to approval by your project.
Aconex is a trademark of Oracle. InterfacePass is an independent product and is not affiliated with or endorsed by Oracle.